Help:AR1-Apply Cash to AR
The Apply Cash to A/R option can be used to perform several different processes, as explained below:
¯ Apply Cash from the A/R Clearing Account File (allows you to post payments and adjustments in same process)
¯ Record Payments Only (no adjustments allowed during this process)
¯ Remove Cash (allows you to remove payment that was applied to the wrong file in error so it can then be applied to correct file)
¯ Make Adjustments to existing files
¯ Create Deficit Statement to be used when applying payments from a negative Van Line Statement
[ Apply Cash ] Press this button to begin the Apply Cash process. This process allows you to apply cash from the A/R Clearing Account file to the appropriate A/R files and it will also allow you to post adjustments to these files at the same time. Please CLICK HERE for additional information regarding this process.
[ Record Payments Only ] Press this button to begin the Record Payments Only process. This process is used to apply payments only received in one check from one customer who has many different outstanding files . This is usually the case with Quarterly Military Storage payments, Freight Forwarding company payments, etc. This new option will enable you to view all of the unpaid files for the selected customer and allow you to record payments by selecting or un-selecting the files as they appear on the screen with just a single keystroke. Please note that you cannot make any adjustments to a file during this process. Adjustments must be made by using the Apply Cash function, so this new function would probably not work for your Van Line Statement checks.
IMPORTANT: Use this option with extreme caution to be sure the total amount of the invoices you select for payment during this process does not exceed the total amount of the payment you have received from that customer. This process does not compare amount selected for payment to the amount to apply as is the case in the Apply Cash process.
[ Remove Cash ] Press this button to begin the Remove Cash process. This process allows you to remove cash from one accounts receivable file that was applied to this file in error. This function returns the amount removed to the A/R Clearing Account file so that it can be applied to the proper accounts receivable file by using the [Apply Cash] button on this window. Please CLICK HERE for additional information regarding this process.
[ Make Adjustments ] Press this button to begin the Make Adjustments process. This process enables you to make adjustments which have nothing to do with applying payments or removing cash. This function is used to adjust the revenue and commission lines. It is easier to use than the Regular Billing program if you are removing revenue or commission lines or making adjustments to them. It will display the A/R balance on each line after the adjustment; whereas, the Regular Billing program will only show you the changes that you are making. Please CLICK HERE for additional information regarding this process.
[ Create Deficit Statement ] Press this button to begin the Create Deficit Statement process. This process enables you to create a Deficit Van Line Statement which can then be used to record a negative Van Line Statement. Please CLICK HERE for additional information regarding this process.
[ Close ] Press this button to close this window and return to the previous window.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
