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The window titled Apply Cash to A/R enables you to do five different processes: Apply Cash, Record Payments Only, Remove Cash, Make Adjustments, or Create Deficit Statement. The Create Deficit Statement process is used to create a Deficit Van Line Statement which is required to record a negative Van Line Statement. The following information pertains to the Create Deficit Statement process.
[ Create Deficit Statement ] Press this button to create a Deficit Van Line Statement which can then be used to record a negative Van Line Statement.
Bank Number/Deposit/Date/Unapplied Amount/Key Type/Access Number: These fields will be become unavailable after you press the [Create Deficit Statement] button as these fields are not used during the Create Deficit Statement process.
Statement: Enter the number of the Deficit Van Line Statement in this field.
Amount to Apply: Enter the total negative balance due to the Van Line on this Statement.
Transaction Date: Enter the date on which this transaction is to be recorded in the system.
Posting Month/Year: The system will automatically default to the Posting Month/Year which matches the Transaction Date entered in the field above; however, you may override this Posting Month/Year if needed. This field should contain the Month/Year in which you want this transaction to be posted in your general ledger.
Apply Cash Automatically: This field will be become unavailable after you press the [Create Deficit Statement] button as this field is not used during the Create Deficit Statement process.
Adjust Revenue Automatically: This field will be become unavailable after you press the [Create Deficit Statement] button as this field is not used during the Create Deficit Statement process.
Apply To: These two options (File/Journal Entry) will not be available during the Create Deficit Statement process as they are not used by this process.
[ Begin ] Once you have completed all the required fields on this window, then press this button to continue with the Create Deficit Statement process. The system will then open another window titled Record Deficit Van Line Statement Information. For additional information, please see Record Deficit Van Line Statement Information.
[ Return to Functions ] Press this button to ignore any data entered thus far and reactivate the buttons at the top of this window. It will erase any information which has been entered on this window and allow you to select any button at the top of this window. If you wish to exit this program, press this [Return to Functions] button first, then press the [Close] button at the top of this window.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
