Purge Invoice File
The Invoice Control File provides the information necessary to print the invoices. Its detail file also provides the calculation information for each of the billing detail entries in the A/R file. No invoice which has not been printed will be removed from the system by this purging operation. Removing historical data is part of maintaining your data. How long you keep historical data active on the computer is up to your specific needs.
IMPORTANT: BEFORE you perform any purging process, you should do a complete backup of all IBS data files. If you happen to make an error in the purging process, then this backup will be the only way you will be able to restore the erroneously purged records.
Remove Invoices Dated On or Before: Enter date of invoices that you wish removed from the system. The system will purge all invoices with a date on or before the date entered in this field.
Pack Files After Purging Operation Check this box if you wish to physically remove the deleted records from the invoice files. Point your mouse cursor to this field and left-click your mouse one time to check or uncheck this box, as appropriate.
[ Begin ] Press this button to begin the purging operation.
[ Cancel ] Press this button to close this window and return to the previous window without purging any files. This button is disabled after the [Begin] button has been pressed.
Records Read: This is an informational field only. You cannot edit the information in this field.
Records Purged: This is an informational field only. You cannot edit the information in this field.
[ OK ] This button is enabled after the purging process is complete. Press this button to close this window and return to the previous window.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
