Help:VM1-Vehicle Master File Maintenance
The window titled Adding an Asset is used to add a vehicle or other asset to the Vehicle Master File. The window titled Changing an Asset is used to edit information for an existing vehicle or other asset in the Vehicle Master File. The window titled Removing an Asset is used to delete a vehicle or other asset and its related posting information from the Vehicle Master File.
Asset # Enter the number assigned to this vehicle or other asset.
Asset Type Assets can be sub-classified if you wish. Enter the appropriate asset type in this field The description of the selected asset type will be displayed to the right of the field. Press the [?] to the right of this field to open a window titled Select Asset Type which displays the current asset types. For additional information, please see Select Asset Type.
Revenue Base The Vehicle Profitability Manager accumulates revenue and cost information on each vehicle or other asset for the life of that vehicle or other asset. It can also calculate the revenue per Hour or revenue per Mile cumulatively earned by each vehicle or other asset. Point your mouse cursor to the desired Revenue Base option (Mileage or Hourly) and left-click your mouse one time to select that option.
Year If this is a vehicle, then enter the model year of this vehicle.
Model If this is a vehicle, then enter the model of this vehicle.
Description Enter the description or name of this vehicle or other asset.
Vehicle ID Number Enter the Vehicle Identification Number or Serial Number of this vehicle or other asset.
Date Acquired Enter the date on which this vehicle or other asset was first put into service. Press the [?] to the right of this field to activate the Pop-up Calendar which can be used to enter this date.
Original Cost Enter the original cost of this vehicle or other asset.
Insurance Value Enter the amount for which this vehicle or other asset needs to be insured.
Standard Driver If this is a vehicle, then enter the commission agent number of the driver who usually drives this vehicle.
Secondary Unit Enter the asset number of the trailer which this tractor usually pulls, if applicable.
License Number Enter the License Number or State Vehicle Registration Number for this vehicle, if applicable.
License Expires Enter the date on which this vehicle's license expires, if applicable. Press the [?] to the right of this field to activate the Pop-up Calendar which can be used to enter this date.
Gross Weight Enter the gross weight at which this vehicle is rated or licensed.
Empty Weight Enter the empty weight of this vehicle.
Inspection Date Enter the date when the next DOT or State Inspection is due. Press the [?] to the right of this field to activate the Pop-up Calendar which can be used to enter this date.
Boom Length Enter the length of the boom if this vehicle is a crane.
[ View Statistics ] Press this button to view the cumulative return on this vehicle or asset.
[ View Detail ] Press this button to view the current detail entries which have been posted to this vehicle or asset. This detail can be posted by any module in the IBS system which produces financial information.
[ Add ] This button will appear if you selected the [Insert] button on the previous window. Press this button to add this new vehicle or other asset to the Vehicle Master File.
[ Save ] This button will appear if you selected the [Change] button on the previous window. Press this button to save the changes made to this vehicle or other asset in the Vehicle Master File.
[ Cancel ] Press this button to close this window and return to the previous window. NOTE: If you make any changes in this window and then press the [Cancel] button to ignore those changes, then another window titled Save Record will open which asks "Do you want to save the changes to this record?". For additional information, please see Save Record.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
