Help:VM1-Remove Old Detail Entries
Since this module will monitor the revenues and expenses directly related to each vehicle for the life of that vehicle, a tremendous amount of detail can be accumulated for each vehicle. This program will take all of the detail prior to the cutoff date entered here and merge all of this detail information into a single entry for the cumulative Revenue and Costs to that date. This process retains the vital financial information for each vehicle without overburdening the system with old detailed entries. NOTE: You should keep some of the current detail entries for analysis purposes.
This window titled Remove Old Detail Entries enables you to select which old detailed entries you wish to purge from your system.
IMPORTANT: BEFORE you perform any purging process, you should do a complete backup of all IBS data files. If you happen to make an error in the purging process, then this backup will be the only way you will be able to restore the erroneously purged records.
Enter Cutoff Date: Enter the date on and prior to which you wish to remove the detail entries. Any entry with a date on or before this date will be consolidated into a single entry for cumulative Revenues and Costs. Any entry with a date after this date will be retained. Press the [?] to the right of this field to activate a pop-up calendar which can be used to select the date. Once a date has been selected, the up/down arrows to the right of this field can be used to move the date up or down one day at a time.
[ Begin ] Press this button to begin this consolidation/purging process.
[ Cancel ] Press this button to cancel this operation and return to the previous window. NOTE: This operation cannot be cancelled after you have pressed the [Begin] button.
Vehicle Number: This is an informational field only which displays the number of the current vehicle/asset whose detailed entries are being consolidated and then purged (removed) from the system. You cannot edit the information in this field.
[ OK ] This button will become available after this consolidation/purging process has completed. Press this button to close this window and return to the previous window.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
