Help:PY1-Void Paychecks
This window titled Void Paychecks enables you to void a paycheck which has not yet cleared the bank. It will automatically reverse both the Accrual as well as the Check information in all of the files to which the check was originally posted.
Employee: Enter the number of the employee whose check you wish to void. The name of the selected employee will be displayed to the right of this field. Press the {?} to the right of this field to open a window titled Select the Payroll Employee which displays a listing of the current employees.
Payroll Account: Enter the payroll account on which the check you wish to void was originally generated. The name of the selected payroll account will be displayed to the right of this field. Press the {?} to the right of this field to open a window titled Select the Payroll Account which displays a listing of the current payroll accounts.
Check Number: Enter the number of the check you wish to void. Press the {?} to the right of this field to open a window which displays a listing of the current checks written for the selected employee
Once the Employee Number, Payroll Account, and Check Number fields have been completed, the system will automatically display the Bank Number, Amount, Check Date, and all of the accrual and deduction information available for this check. NOTE: If all of the accrual and deduction information is intact, then you will be allowed to automatically void this check.
Posting Month/Year: Whenever possible, it is best to void a check in the same posting period as it was written. However, if that posting period is already closed to posting, then enter the new Posting Month and Year.
Accrual Month/Year: The program has identified the posting Months and Years to which the accrual entries have been posted. If one or all of these months is already closed to posting, then you must select a new Posting Month and Year for these Accrual entries. NOTE: If the Posting Month/Years to which the original accrual entries were posted are not yet closed to posting, then this field will be dimmed (unavailable).
[ Begin ] Press this button to begin voiding this check. The progress will be displayed on this window.
[ Cancel ] Press this button to close this window and return to the previous window without voiding a paycheck.
Batch Assigned/Posting File/Sequence: These are informational fields only. You cannot edit the information in these fields.
[ OK ] This button will become active after the voiding process has been completed. Press this button to close this window and return to the previous window.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
