Help:GL1-Purge GL Journal
This option will remove old journal entries from the Journal Entry Journal History file (GL1D05). Please note that you can keep the historical information in the Journal Entry Journal History file for as long as you wish, based upon your company's needs.
BEFORE you perform any purging process, you should do a complete backup of all IBS data files. If you happen to make an error in the purging process, then this backup will be the only way you will be able to restore the erroneously purged records.
Remove Entries Through Calendar: Enter here the Calendar Posting Month/Year through which you wish to remove the journal entries. Any journal entry with a posting Month/Year greater than this date will be retained in the Journal Entry Journal History file.
[ Begin ] Press this button to begin the purging process. The number of records removed will be displayed on this window in the Records Removed box.
[ Cancel ] Press this button to cancel this operation. NOTE: The operation can only be cancelled BEFORE the [Begin] button is pressed. This button will become inactive after the [Begin] button has been pressed.
Records Read: This is an informational field only which displays the total number of records read during this operation. You cannot edit the information in this field.
Records Removed: This is an informational field only which displays the total number of records removed during this operation. You cannot edit the information in this field.
[ OK ] This button will become active after the purging process has completed. Press this button to close this window and return to the previous window.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
