Help:GL1-Merge GL Accounts
This window titled Merge G/L Accounts enables you to merge the contents of one general ledger account with another general ledger account. It is used if you wish to consolidate two accounts into one, and not lose the YTD comparisons with previous years. It will merge the amounts in the G/L Detail History file (GL1D04), General Ledger Master YTD Amounts file (GL1D02), General Leger Budget Amounts file (GL1D08) and Recurring Journal Entries file (GL1D10).
Operation: Point your mouse cursor to the radio button for the desired Operation, as explained below, and left-click your mouse one time to select that option.
1 - All Years Press this radio button if you wish to merge all of the financial information from the Read From account to the Merge With account. This will eliminate all of the financial information in the Read From account and combine it with the Merge With account, thereby leaving a balance of zero in the Read From account.
2 - One Year Press this radio button if you wish to merge the information for only one specified fiscal year from the Read From account to the Merge With account. This will leave the information for all other fiscal years in the Read From account.
3 - One Month/Year Press this radio button if you wish to merge only the information for one specified Fiscal Month/Year from the Read From account to the Merge With account. This will leave the rest of the information in the Read From account as it was.
Read From: Enter the general ledger account number from which you are going to read. The name of the selected account will be displayed to the right of this field. Press the [?] to the right of this field to open a window titled Select an Active General Ledger Account which displays all of the current active general ledger accounts. For additional information, see Select an Active G/L Account.
Merge With: Enter the general ledger account number to which you are going to add the information. The name of the selected account will be displayed to the right of this field. Press the [?] to the right of this field to open a window titled Select an Active General Ledger Account which displays all of the current active general ledger accounts. For additional information, see Select an Active G/L Account.
Fiscal Month: This field will be available only if Operation 3 is chosen above. Enter the Fiscal Month you wish to merge.
Fiscal Year: This field will be available only if Operation 2 or 3 is chosen above. Enter the Fiscal Year you wish to merge.
[ Begin ] Press this button to begin the selected merging operation.
[ Cancel ] Press this button to cancel this operation. NOTE: This button is not available after the [Begin] button has been pressed.
YTD Amounts File: These are informational fields only. You cannot edit the information in these fields.
G/L Detail History File: These are informational fields only. You cannot edit the information in these fields.
Budget Amounts File: These are informational fields only. You cannot edit the information in these fields.
Recurring Journal Entries: These are informational fields only. You cannot edit the information in these fields.
[ OK ] This button will become available after the merging operation has completed. Press this button to close this window and return to the previous window.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
NOTE: For audit purposes, we recommend you place a note in the Useage field of each general ledger account any time accounts are merged. The note should indicate which accounts were merged, the date of the merge, and the reason for the merge. This will provide you with documentation on your system regarding such merges should a question arise at audit time.
