Help:CRS-Transfer To Accounting
This Option is used to transfer the billing information to the Accounts Receivable. If you do not wish to actually transfer this information to your Accounts Receivable, then transfer the files to a diskette instead.
N O T E - THIS STEP MUST BE PERFORMED BEFORE THE NEXT MONTH'S MONTHLY STORAGE INVOICES CAN BE CALCULATED AND PRINTED.
This option is actually capable of producing three different transfers.
1 - It can directly link to IBS and transfer the billing information directly into the IBS Accounting System.
2 - It can produce IBS Transfer Files to be later imported into the IBS Accounting System.
3 - It can produce ASCII Transfer Files which can be used to transfer into other Accounting Systems, as long as a programmer for that other system will produce the import program.
Direct Link to IBS: Check this box if your IBS Programs are accessible from the computer or network on which this program is running. This will directly transfer the information into the IBS Accounting System. Uncheck this box to break the direct link option.
ASCII Files: Check this box to create ASCII Transfer Files (Transfer Option 3 above). Uncheck this box to produce native IBS Transfer Files (Option 2 Above)
Transfer Path: Enter the Drive and Path for the Accounting Transfer Files. These will be used when Transferring the Billing to the Accounting System Transfer Files. This is required if you are NOT directly linked to the IBS Accounting System. Press the [?] button for a directory of your current computer and network.
Shipment Source: This is an IBS field and is used when transferring the monthly storage billing to IBS. Enter here the Shipment Source code for this shipment. The Shipment Source Description will be displayed to the right of this field. This field can be used by the reports in the IBS Accounts Receivable as a selection criteria. Press the [?] to the right of this field to open a window titled Select Shipment Source which will list all existing sources. The Select Shipment Source window allows you to Select an existing source, Insert a new source, Change an existing source, or Delete an existing source. For additional information, please refer to Select Shipment Source.
Shipment Type: This is an IBS field and is used when transferring the monthly storage billing to IBS. Enter here the Shipment Type code for this shipment. The Shipment Type Description will be displayed to the right of this field. This field can be used by the reports in the IBS Accounts Receivable as a selection criteria. Press the [?] to the right of this field to open a window titled Select Shipment Type which will list all existing types. The Select Shipment Type window allows you to Select an existing type, Insert a new type, Change an existing type, or Delete an existing type. For additional information, please refer to Select Shipment Type.
Shipment Sub-Type: This is an IBS field and is used when transferring the monthly storage billing to IBS. Enter here the Shipment Sub-Type code for this shipment. The Shipment Sub-Type Description will be displayed to the right of this field. This field can be used by the reports in the IBS Accounts Receivable as a selection criteria. Press the [?] to the right of this field to open a window titled Select Shipment Sub-Type which will list all existing sub-types. The Select Shipment Sub-Type window allows you to Select an existing sub-type, Insert a new sub-type, Change an existing sub-type, or Delete an existing sub-type. For additional information, please refer to Select Shipment Sub-Type.
Branch: This is an IBS field and is used when transferring the monthly storage billing to IBS. Enter the specific branch of your company which is handling this shipment. The Branch Name will be displayed to the right of this field. Press the [?] to the right of this field to open a window titled Select Company Branch which will list all existing branches. The Select Company Branch window allows you to Select an existing branch, Insert a new branch, or Change an existing branch. For additional information, please refer to Select Company Branch.
A/R Account: This is an IBS field and is used when transferring the monthly storage billing to IBS. Enter the A/R Account Number to which this amount is to be applied. The name of this account will be displayed to the right of this field. Press the [?] button for a list of the current A/R Accounts.
Print Report: Check this box if you want to produce a printed listing of the billing which is being transferred. It is always a good idea to print this report for auditing purposes and to compare it to the batch in the General Ledger after it has been transferred.
Include G/L Summary in Report: Check this box if you wish to have a General Ledger Posting summary printed at the end of the report. This is useful for those not using the IBS Accounting package and can become the basis of a Journal Entry into your accounting system.
[ Begin ] Press this button to begin the transfer process. Once this button has been pressed, the [Cancel] button will not be available.
[ Cancel ] Press this button to cancel this operation. Once the [Begin] button has been pressed, this button will be unavailable.
[ OK ] This button will become available when the operation has completed. Press this button to return to the menu.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
