Edit Distribution Entry
This window enables you to distribute all or part of this transaction's amount to a general ledger account. There is no limit to the number of distribution lines which can be entered. NOTE: This window will continue to appear until the full amount of the current transaction has been distributed. Also, the [Record Entry] button on the previous window will not be available until the full amount of the current transaction has been distributed.
Line Number The system will automatically enter the Line Number as you add distribution entries.
Amount Enter the amount to be distributed to a general ledger account.
Commission Agent If this entry should affect a commission agent, then enter the agent's number here. The agent's name will be displayed to the right of this field. If the commission agent selected is a "Posting Agent", then the general ledger account number will be automatically taken from the Commission Account Payable for that agent and the words "Posting Agent" will appear on the Amount line on this window. If the commission agent selected is an "Information Agent", then the system will not automatically select a general ledger account number and the words "Information Agent" will appear on the Amount line on this window. If this entry does not affect a commission agent, then leave this field blank. Press the [?] to the right of this field to open a window titled Select Commission Agent which lists all agents in the Commission Agent File.
Commission Type This field will be available only if you have selected a commission agent in the previous field. Select the Radio Button for either Checks/Purchases, Misc., or Earnings, as appropriate. To make your selection, simply point your mouse cursor to the appropriate Radio Button and left-click your mouse one time.
- Checks/Purchases Select this radio button if this amount is to be included in the Checks and A/P Purchases section of the Commission Statement. This type of entry will not be accumulated in the 1099 Earnings field.
- Misc. Select this radio button if this amount is deemed to be miscellaneous expenses paid on behalf of the commission agent. This amount will not be accumulated in the 1099 Earnings field.
- Earnings Select this radio button if this amount is deemed to be earnings. This amount will then be accumulated in the 1099 Earnings field in the Commission Agent's Master File.
G/L Number Enter the general ledger account to which this amount is to be posted. The name of the selected account will be displayed to the right of this field. Press the [?] to the right of this field to open a window which lists the general ledger accounts which are available for this transaction.
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Important: NOTE: If you enter a restricted account number in this field, a System Warning window will open. Please read the warning message carefully and respond to this message appropriately. For additional information regarding this warning window, please see [[System Warning]].
It is not advisable to post transactions to Restricted general ledger accounts as this may cause a subsidiary ledger to be out of balance with the General Ledger. Therefore, the system will not allow you to post transactions processed in any accounting module (except the General Ledger module) to restricted accounts. In the General Ledger module only, the system will allow you to post a Journal Entry to a Restricted general ledger account. You will be warned that the account is restricted; however, the system will give you the choice to post the Journal Entry transaction to the restricted account anyway. For further information regarding Restricted Accounts, please see Select an [[Active and Restricted General Ledger Account]]. |
Job Number Enter the number of the job, if any, to which this amount directly relates. The job name will be displayed to the right of this field. Press the [?] to the right of this field to open a window titled Select Job Number which lists all the current jobs.
Asset Number Enter the number of the vehicle, if any, to which this amount directly relates. The vehicle description will be displayed to the right of this field. Press the [?] to the right of this field to open a window titled Select Asset Number which lists all the current vehicles.
Posting Type If this amount is to be posted either to a job or to a vehicle, you need to specify whether it is to be treated as a revenue amount or as a cost amount. Select the Radio Button for either Cost or Revenue, as appropriate. To make your selection, simply point your mouse cursor to the appropriate Radio Button for either Cost or Revenue and left-click your mouse one time.
[ OK ] Press this button to record this entry. If the total distribution amount does not equal the total amount of the check or adjustment OR if the total debits do not equal the total credits in a journal entry, then this window will continue to re-appear automatically. To stop this cycle, just press the [Cancel] button. Please note, however, that you cannot record any entry until the distribution entries equal the total amount of the check or adjustment OR the total debits equal the total credits in a journal entry.
[ Cancel ] Press this button to close this window and return to the previous window.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
