Initial Setup of A/R File
This window titled Initial Setup of A/R File is used to set up the initial entries in the Accounts Receivable Manager (A/R Subsidiary Ledger) for NEW installations. It is used to record the current outstanding A/R files in the Accounts Receivable Manager. NOTE: The total of these outstanding A/R files should equal your beginning balance in the General Ledger Accounts Receivable Control Account as of the date of your conversion to the IBS System.
IMPORTANT NOTE: THIS PROGRAM DOES NOT POST ANY FINANCIAL TRANSACTIONS TO THE GENERAL LEDGER. IT POSTS ONLY TO THE ACCOUNTS RECEIVABLE MASTER AND DETAIL FILES.
The entries in this file may be sorted in one of four different sort orders (By File Number, By Sort Locator, By Alternate Key, or by A/R Number). Point your mouse cursor to the desired sort order tab (By File Number, By Sort Locator, By Alternate Key, or by A/R Number) at the top of this window and left-click your mouse one time to select that sort order. Also, the box at the top of this window which is labeled as either File Number, Sort Locator, Alternate Key, or A/R Number (depending upon the sort order tab you selected) is a locator field. Type the File Number, Sort Locator, Alternate Key, or A/R Number for the file you wish to access and the display will move to that file or to the closest match to the number you have typed. NOTE: You may have to press your Tab key to make the display move to the desired file.
[ Insert ] Press this button to open a window titled Adding an A/R Master Record which is used to insert a new entry into the A/R Accounts Receivable Manager (A/R Subsidiary Ledger). NOTE: The system will automatically assign the next available A/R number to this new file and you cannot override this A/R number.
[ Change ] Press this button to open a window titled Changing an A/R Master Record which is used to change the highlighted entry in the Accounts Receivable Manager (A/R Subsidiary Ledger). NOTE: This button will not be available until an entry has been added to this file.
[ Show Totals ] Press this button to open a window titled Show the A/R Balances which displays the Total Outstanding A/R Balance and Total Invoices for each A/R Account Number.
[ Close ] Press this button to close this window and return to the previous window.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
