Update Standard Billing Code

Update Standard Billing Code

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This screen is used to Add, Change or Remove a Standard Billing Code.

Billing Code: Enter the Billing Code in this field. It can be Alpha-Numeric and up to 10 Characters long. Each Billing Code in the Standard Billing Code Table must be unique.

Container Type: The Container Type field identifies each different type of entity which can be stored by a company in your Storage Facility since there are usually different charges associated with each type of thing stored in the warehouse. These categories are not pre-set in the program. They can be established by you to meet the specific needs of your Customers. New Container Types can be added from this screen or they can be added using the Files - Storage Container Type Maintenance option. See Storage Container Type Maintenance for more information.

To search existing Container Types, press the [?] button.

Code Description: This is the Description of this Billing Code which will appear on the Monthly Storage Invoice to identify the particular Misc or Recurring Billing Charge.

Code Basis: The Code Basis describes how the net charge is being calculated. If the charge is based on individual units, then enter "Each". If the charge is based on the number of hours, then enter "Hours". This is a descriptive field which is used to identify the basis of the calculation. It will appear on the Monthly Storage Invoice next to the Rate.

Billing Rate: The Billing Rate is used as a multiplier in the calculation of the Net Charge. The Rate should not be 0.00 since this would produce a 0.00 Net Charge.

The calculation formula used is (Units x Rate/Divisor) reduced by the Discount.

Rate Schedule: The Billing rates for the various categories of charges may be taken from a Schedule. The schedule has differing rates for each type of charge depending upon the number of units which are being billed. The rate taken from a Rate Schedule will override the rate established in the Billing Code. See Rate Schedule Maintenance for more information on Rate Schedules. To search the existing Rate Schedules, press the [?] button.

Divisor: The Divisor field is used as the divisor in the calculation of the Net Charge as displayed in the Billing Rate field above. Consequently, the divisor can never be 0, since you cannot divide by 0. For individual units like Boxes, Hours, etc., the divisor would be 1. For Hundred Weight and percentage calculations, the Divisor would be 100.

G/L Number: These charges will ultimately be transferred to the Accounts Receivable and to the General Ledger. This number is the General Ledger Account to which the revenue from this charge is to be posted. The General Ledger Account should be set up in the Billing Code Table after consulting with your Accountant. If you are using the IBS Accounting programs these numbers have probably already been set up for you. If not, they can be added from this screen or from the Files - G/L Master File Maintenance option. Press the [?] button for a listing of the currently setup G/L Accounts.

Taxable: There are some States that assess a State Sales or Service tax on the various storage related services. Check this box if this charge is subject to such a tax. Un-check this box if this charge is not subject to such a tax.

[ Add ] Press this button to add the Standard Billing Code entered on this screen.

[ Save ] Press this button to record the changes made to this Standard Billing Code.

[ Delete ] Press this button to remove this Standard Billing Code from the file.

[ Cancel ] Press this button to close this window.

[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.