Help:AP1-Print Vendors

This window titled Vendor Master File Reports is used to select the criteria to be used to print data from the Vendor Master File. The system will allow you to print a detailed (Full) listing or a summary (Short) listing of the Vendor Master File. You also have the option to print address labels for all vendors or for a selected group of vendors.

Active Only Check this box if you want this report to include vendors that are marked as Active in the Vendor Master File.

Report: Point your mouse cursor to the radio button for the desired report and left-click your mouse one time to select that option. The available options are:

(o) Full Listing This option will print a complete listing of all of the information contained in the Vendor Master File for each vendor.

(o) Short Listing This option will print a one-line listing per vendor which includes the Vendor Number, Vendor Name, State, Zip Code, and Primary Phone Number.

(o) Address Labels This option will print address labels. You can print address labels for all vendors or you can limit these labels by Vendor Type and/or Print Flag. Please note that these labels are formatted to print 30 labels per page (3 labels across and 10 down).

Sort Order: Point your mouse cursor to the radio button for the desired sort order and left-click your mouse one time to select that option. The available options are:

(o) Name This option will print the selected report (Full Listing, Short Listing, or Address Labels) in Vendor Name Order (based on the Sort-Locator field in the Vendor Master File).

(o) Vendor Number This option will print the selected report (Full Listing, Short Listing, or Address Labels) in Vendor Number Order.

(o) Zip Code This option will print the selected report (Full Listing, Short Listing, or Address Labels) in Zip Code Order.

Vendor Type: This field is only available when you select the Address Labels option above. Select 'Include All Vendor Types' in the Drop Box if you wish to include all vendor types or select the description of the vendor type to be included.

Print Flag: This field is only available when you select the Address Labels option above. If you wish to include only one Print Flag, then enter that Print Flag here. Leave this field blank if you wish to include all Print Flags. NOTE: The Print Flag is found in the Vendor Master File and it is used to group certain vendors for printing address labels. The Print Flag field is only used by this label printing option.

Starting Label Position: Enter the starting position on the Label forms in your printer. The label listing can begin on any of the 30 possible labels on the label sheet. This will enable you to more efficiently use the un-used labels from previous label runs. To select the startings position you can also press the View Button to the right of this field.

Center Vertically: Check this box if you wish to vertically center the address on the label. There are five (5) possible lines that can print on the label (Name, Address1, Address2, City-State-Zip, and Country). If the address contains only three lines, then it looks more professional to print this address on Lines 2,3 & 4 respectively. Check this box if you wish to use this formatting for the three-line addresses.

[ Select Printer ] Press this button to select the printer on which the selected report or address labels should be printed.

NOTE: You must select the appropriate printer BEFORE you press the [Print Portrait] button to print the report/labels. You cannot change the printer designation after the Report Preview window appears.

[ Print to File ] Press this button to create the selected report as a Text file or in a CSV file format.

[ Print Portrait ] Press this button to print the selected report or address labels in Portrait Orientation. Please note that the report or labels will appear in a Report Preview window for your review. For additional information, please see Report Preview.

[ Close ] Press this button to close this window without printing any report or address labels.

[ Help ] Press this button to view the Help text for this window.