Help:AP1-Offset Invoices
This window titled Offset Invoices allows you to offset invoices which when added together equal $0.00. The only way to correct an improperly entered invoice is with a credit invoice. These would normally be shown on the check stub as offsetting. However, some prefer not to show this on the check stub. So, this option enables you to offset these invoices directly, as long as these invoices have been selected for payment with the same Check Grouping Flag and their total equals $0.00.
IMPORTANT: Only one user may select and pay invoices at a time. All other users MUST exit the Accounts Payable Manager module when invoices are being paid, whether such payments are made by actual checks, bank adjustments, or by the offset invoice process.
Vendor: These are informational fields only which display the vendor's number & name. You cannot edit the information in this field.
Check Grouping Flag: Enter the letter or number which corresponds to the Check Grouping Flag of the invoices to be offset.
[ Begin ] Press this button to begin the operation. The status of the operation is displayed on the window. A payment record is placed in the Invoice Payment History File (AP1D07) and the type of payment is listed as an Offset.
[ Cancel ] Press this button to cancel this operation. This button will become disabled after the [Begin] button has been pressed.
Invoices Offset: This is an informational field only. You cannot edit the information in this field.
[ OK ] This button will become active after the operation is complete. Press this button to close this window and return to the previous window.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
