Select Report File Name.
When you select the [Print To File] option for a report or the Continuous (Text File Dump) option when printing Accounts Payable or Payroll checks and then press the appropriate button to generate the report or print the checks, a window will open titled Select Report File Name. This window will require you to provide the following information:
File Type: Select the appropriate file type---Fixed Record or Comma-Delimited. Select Fixed Record if you are printing checks. Please note that the comma-delimited option should be used for reports only. The comma-delimited option will create a file which can be easily imported into another software program such as Excel or Lotus.
Drive and Path: Enter the appropriate location on your personal computer or network to which you wish this file to be saved. The [?] to the right of this field may be used to browse for the proper location for this file to be saved. Please note that the computer will automatically default to the current drive and path; however, you may override the drive and path as desired.
Report File Name: Enter a name for this file. You may name the file anything you desire. For instance, if you are printing A/P checks, you might name the file apchecks.txt. Please note that this process will automatically overwrite any file with the same name found in the drive/path selected above.
[ OK ] Press this button to generate this report to a file as specified above or to print your checks, forms, or report to your dot-matrix printer. If the selected report has been programmed with the Print to File capability, then the checks, forms, or report will first appear on your screen for your visual preview before printing. For additional information, please see View Text File.
NOTE: This Print to File capability is only available on selected reports in the IBS system. If the report you have selected to Print to File does not have this capability, then a System Warning window will appear which informs you that the Print to File option is not currently available for this report. You will be instructed to contact Technical Support if you want to request that our programmers add this capability to this specific report. All such requests will be forwarded to our programmers for their review and consideration. The programmers will decide whether this Print to File option will be added to the requested report.
[ Cancel ] Press this button to close this window and return to the previous window without generating this report or printing these checks.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
