Help:GL1-Purge GL Account Budget
This option will remove old general ledger budget amount entries from the General Ledger Budget History file (GL1D08). The information in this file is the basis for all of the Budget vs Actual financial reports. You can keep the historical information in the General Ledger Budget History file for as long as you wish, depending upon your company's needs.
BEFORE you perform any purging process, you should do a complete backup of all IBS data files. If you happen to make an error in the purging process, then this backup will be the only way you will be able to restore the erroneously purged records.
Remove Entries Through Fiscal: Enter here the Fiscal Posting Year through which you wish to remove the general ledger budget amount entries. Any entry with a fiscal year greater than this date will be retained in the General Ledger Budget History file.
[ Begin ] Press this button to begin the purging process. The total number of records in the file and the number of records removed will be displayed in the Records Read and Records Removed boxes.
[ Cancel ] Press this button to cancel this operation. NOTE: The operation can only be cancelled BEFORE the [Begin] button is pressed. This button will become inactive after the [Begin] button has been pressed.
Records Read: This is an informational field only which displays the total number of records read during this operation. You cannot edit the information in this field.
Records Removed: This is an informational field only which displays the total number of records removed during this operation. You cannot edit the information in this field.
[ OK ] This button will become active after the purging process has completed. Press this button to close this window and return to the previous window.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
