Help:Common-Select Report File Name: Difference between revisions

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'''(o) Comma-Delimited'''  This will produce a standard [[Help:Common-CSV_Format|CSV]] file.  Not all reports can be represented in a CSV format.  If this format is not available, then Fixed-Record will be automatically selected and this field will be unavailable
'''(o) Comma-Delimited'''  This will produce a standard [[Help:Common-CSV_Format|CSV]] file.  Not all reports can be represented in a CSV format.  If this format is not available, then Fixed-Record will be automatically selected and this field will be unavailable


'''Drive and Path:'''  Enter the appropriate location on your personal computer or network to which you wish this file to be saved.  The View Button to the right of this field may be used to browse for the proper location for this file to be saved.  Please note that the computer will automatically default to the current drive and path; however, you may override the drive and path as desired.


Drive and Path:   Enter the appropriate location on your personal computer or network to which you wish this file to be saved.  The [?] to the right of this field may be used to browse for the proper location for this file to be saved.  Please note that the computer will automatically default to the current drive and path; however, you may override the drive and path as desired.
'''Report File Name:'''  Enter a name for this file.  The name will be pre-set with your UserID + '.TXT', but you may name the file anything you desire.  For instance, if you are printing A/P checks, you might name the file apchecks.txt.  '''Please note''' that this process will automatically overwrite any file with the same name found in the drive/path selected above.


Report File Name:  Enter a name for this file.  You may name the file anything you desire.  For instance, if you are printing A/P checks, you might name the file apchecks.txt.  Please note that this process will automatically overwrite any file with the same name found in the drive/path selected above.
'''[ OK ]'''  Press this button to generate this report to a file in the format specified above.  The report will first appear on your screen for your visual preview before printing.


[ OK ]  Press this button to generate this report to a file as specified above or to print your checks, forms, or report to your dot-matrix printer.  If the selected report has been programmed with the Print to File capability, then the checks, forms, or report will first appear on your screen for your visual preview before printing.  For additional information, please see View Text File.
'''[ Cancel ]'''   Press this button to close this window and return to the previous window without generating this report.


 
'''[ Help ]'''   Press this button to view the Help text for this window.
NOTE:  This Print to File capability is only available on selected reports in the IBS system.  If the report you have selected to Print to File does not have this capability, then a System Warning window will appear which informs you that the Print to File option is not currently available for this report.  You will be instructed to contact Technical Support if you want to request that our programmers add this capability to this specific report.  All such requests will be forwarded to our programmers for their review and consideration.  The programmers will decide whether this Print to File option will be added to the requested report.
 
[ Cancel ]  Press this button to close this window and return to the previous window without generating this report or printing these checks.
 
[ Help ]  Press this button (if available) or the F1 key to view the Help text for this window.

Revision as of 16:45, 25 January 2010

When you select the [Print To File] option for a report or the Continuous (Text File Dump) option when printing Accounts Payable or Payroll checks and then press the appropriate button to generate the report or print the checks, a window will open titled Select Report File Name. This window will require you to provide the following information:

File Type: (o) Fixed-Record This will produce an ASCII Text file represention of the specific report. This can be useful for e-mailing to someone if transmission size is a factor.

(o) Comma-Delimited This will produce a standard CSV file. Not all reports can be represented in a CSV format. If this format is not available, then Fixed-Record will be automatically selected and this field will be unavailable

Drive and Path: Enter the appropriate location on your personal computer or network to which you wish this file to be saved. The View Button to the right of this field may be used to browse for the proper location for this file to be saved. Please note that the computer will automatically default to the current drive and path; however, you may override the drive and path as desired.

Report File Name: Enter a name for this file. The name will be pre-set with your UserID + '.TXT', but you may name the file anything you desire. For instance, if you are printing A/P checks, you might name the file apchecks.txt. Please note that this process will automatically overwrite any file with the same name found in the drive/path selected above.

[ OK ] Press this button to generate this report to a file in the format specified above. The report will first appear on your screen for your visual preview before printing.

[ Cancel ] Press this button to close this window and return to the previous window without generating this report.

[ Help ] Press this button to view the Help text for this window.

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