Help:AP1-AP Account Edit

Adding an A/P Account

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The window titled Adding an A/P Account is used to add a new Accounts Payable Account. The window titled Changing an A/P Account is used to change an existing Accounts Payable Account.

A/P Account: Enter the number by which you wish to refer to this A/P Account. This field will accept numbers between 1 and 99.

Account Name: Enter the name by which this A/P Account will be known.

G/L Number: Enter the general ledger account number for this A/P Account. This account must be classified as Restricted in the General Ledger Master File since it will be a control account for a subsidiary ledger. To view a list of available general ledger accounts, press the View Button to the right of this field.

Discount G/L Number: Enter the general ledger expense or revenue account to which discounts taken will be posted. This field must be completed with an Active, Unrestricted G/L Account number even if you do not take A/P Discounts for early payments. To view a list of available general ledger accounts, press the View Button to the right of this field.

[ Add ] This button will be available only if you pressed the [Insert] button on the previous window titled Accounts Payable Account File Maintenance. Press this button to add this new A/P Account to the A/P Account File.

[ Save ] This button will be available only if you pressed the [Edit] button on the previous window titled Accounts Payable Account File Maintenance. Press this button to save any changes made to this A/P Account in the A/P Account File.

[ Cancel ] Press this button to close this window and return to the Accounts Payable Account File Maintenance window. NOTE: If you make any changes in this window and then press the [Cancel] button to ignore those changes, then another window titled Save Record will open which asks "Do you want to save the changes to this record?". For additional information, please see Save Record.

[ Help ] Press this button to view the Help text for this window.