Help:AP1-Print Checks All Vendors: Difference between revisions
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{{Page title|Print Checks for_All_Vendors }} | |||
This window titled ''Print Checks for All Vendors'' displays the vendors who have invoices selected for payment. | This window titled ''Print Checks for All Vendors'' displays the vendors who have invoices selected for payment. | ||
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'''A/P Account:''' Enter the A/P Account number for which you wish to print checks. Please note that a "0" (zero) in this field will include ALL A/P Accounts. If you wish to print checks for only one A/P Account, then enter the number of that specific A/P Account in this field. Press the [?] to the right of this field to open a window titled ''[[Select the A/P Account]]'' which displays all existing A/P Accounts. | '''A/P Account:''' Enter the A/P Account number for which you wish to print checks. Please note that a "0" (zero) in this field will include ALL A/P Accounts. If you wish to print checks for only one A/P Account, then enter the number of that specific A/P Account in this field. Press the [?] to the right of this field to open a window titled ''[[Select the A/P Account]]'' which displays all existing A/P Accounts. | ||
'''[ Begin ]''' After entering the appropriate A/P Account number above, then press this [Begin] button to display a listing of all vendors who have been selected for payment along with the total amount selected for each vendor, the total discount for each vendor, and the total net payable amount for each vendor. | '''[ Begin ]''' After entering the appropriate A/P Account number above, then press this [Begin] button to display a listing of all vendors who have been selected for payment along with the total amount selected for each vendor, the total discount for each vendor, and the total net payable amount for each vendor. | ||
'''Please note that a "Yes" in the Hold column indicates that, according to the Vendor Master File, all payments to this vendor are being held; therefore, no check will be printed from this window for this vendor. See the [√] Hold Payment field in the Vendor Master File Maintenance window. NOTE: If you wish to issue a payment to this vendor, then you must either remove the check mark in the Hold Payment field in this vendor's master file or you must use the Print Checks--One Vendor option to override this Hold Payment status.''' | '''Please note that a "Yes" in the Hold column indicates that, according to the Vendor Master File, all payments to this vendor are being held; therefore, no check will be printed from this window for this vendor. See the [√] Hold Payment field in the Vendor Master File Maintenance window. NOTE: If you wish to issue a payment to this vendor, then you must either remove the check mark in the Hold Payment field in this vendor's master file or you must use the Print Checks--One Vendor option to override this Hold Payment status.''' | ||
'''[ Print Summary ]''' Press this button to print a listing of the information as displayed in this window. | '''[ Print Summary ]''' Press this button to print a listing of the information as displayed in this window. | ||
Revision as of 21:17, 12 March 2010
This window titled Print Checks for All Vendors displays the vendors who have invoices selected for payment.
IMPORTANT: Only one user may select and pay invoices at a time. All other users MUST exit the Accounts Payable Manager module when invoices are being paid, whether such payments are made by actual checks, bank adjustments, or by the offset invoice process.
A/P Account: Enter the A/P Account number for which you wish to print checks. Please note that a "0" (zero) in this field will include ALL A/P Accounts. If you wish to print checks for only one A/P Account, then enter the number of that specific A/P Account in this field. Press the [?] to the right of this field to open a window titled Select the A/P Account which displays all existing A/P Accounts.
[ Begin ] After entering the appropriate A/P Account number above, then press this [Begin] button to display a listing of all vendors who have been selected for payment along with the total amount selected for each vendor, the total discount for each vendor, and the total net payable amount for each vendor.
Please note that a "Yes" in the Hold column indicates that, according to the Vendor Master File, all payments to this vendor are being held; therefore, no check will be printed from this window for this vendor. See the [√] Hold Payment field in the Vendor Master File Maintenance window. NOTE: If you wish to issue a payment to this vendor, then you must either remove the check mark in the Hold Payment field in this vendor's master file or you must use the Print Checks--One Vendor option to override this Hold Payment status.
[ Print Summary ] Press this button to print a listing of the information as displayed in this window.
[ Print Detail ] Press this button to print a detail listing of all the invoices which have been selected for payment, including the Vendor's Hold Status, Vendor's Name, Vendor's Number, Invoice Date, Due Date, A/P Flag, Invoice Number, Description, Amount Selected for Payment, Discount, and Net Payable Amount.
[ Print Checks ] Press this button to print the A/P Checks. This will open a window titled Print A/P Checks. For additional information, please see Print A/P Checks.
[ Close ] Press this button to close this window and return to the previous window.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
