Help:GL1-Post Transaction Journals

Post Transaction Journals

---

If the switches to directly post journals to the general ledger are turned off for one or more of the eleven different transaction journals, then this option is used to complete the posting through to the General Ledger Detail History file (GL1D04) and General Ledger YTD Amounts file (GL1D02). The advantage of using this two-stage posting process is that it both decreases the network traffic and it allows all of the Batches to be grouped together on a single report instead of having to print each batch separately. NOTE: If you are unsure of how your general ledger system is configured in this regard, then please check your G/L Standard Settings File on the File Pull-Down Menu. For additional information, please see G/L Standard Settings.

[Ö] Post All Journals: Check this box if you wish to post all of the unposted transaction journals. If you check this box, then the system will automatically check the box for all eleven transaction journals. Please note, however, that removing the check mark from this box will NOT automatically remove the check marks from the eleven transaction journals. Therefore, if you check this box in error and only wish to post a few of the journals, then simply press the [Cancel] button to close this window and then select the Post Journals option on the Transactions Pull-Down Menu to begin this process again.

If you only wish to post a few of the journals at this time, then leave this box unchecked and check the box for the journal(s) that you want to post at this time. Please note that you cannot elect to post journals for a specific month/year. The IBS General Ledger is totally continuous and can support multiple year processing; therefore, this posting process will post all unposted journals, regardless of the posting month/year assigned in each journal.

NOTE: If you switch from manual-posting to auto-posting, please be aware that the system will NOT automatically post the journals which already exist at the time you make this switch. The system will only auto-post any journal created AFTER you make this switch in the G/L Standard Settings File. Therefore, before making the switch from manual-posting to auto-posting in the G/L Standard Settings File, you should first run the Post Journals process to post all existing journals. Then, before your users begin posting any further transactions, you should change the settings in the G/L Standard Settings File to auto-posting by placing a check mark beside each type of journal.

[Ö] Print Report: Check this box to generate a printout of every journal that is being posted. We highly recommend that you print this report and maintain it with your financial records. Please note that the only other way to print these batches is to print each batch individually from the Batch Control File and this method is both time-consuming and will use a lot more paper. NOTE: This report is essential if your system should crash and you have to restore data files from a backup tape. You will need this printout to determine what transactions must be re-entered after restoring data from your backup.

[ Select Printer ] This button will only be available if there is a check mark (Ö) in the Print Report field above. Press this button to select the printer on which this report should be printed.

    Portrait   This radio button will only be available if there is a check mark (Ö) in the Print Report field above.  Select this radio button if you want this report to print in Portrait orientation.

    Landscape   This radio button will only be available if there is a check mark (Ö) in the Print Report field above.  Select this radio button if you want this report to print in Landscape orientation.

[Ö] Journal Entry: Check this box if you wish to post the Journal Entry Journal (GL1D05).

[Ö] A/P Purchases: Check this box if you wish to post the A/P Purchases Journal (AP1D03 & AP1D04).

[Ö] A/P Checks: Check this box if you wish to post the A/P Checks Journal (AP1D03 & AP1D04).

[Ö] Manual Checks: Check this box if you wish to post the Manual Checks Journal (BM1D03 & BM1D04).

[Ö] Bank Deposits: Check this box if you wish to post the Bank Deposits Journal (BM1D03 & BM1D04).

[Ö] Bank Adjustments: Check this box if you wish to post the Bank Adjustments Journal (BM1D03 & BM1D04).

[Ö] A/R Billing: Check this box if you wish to post the Billing Sales Journal (AR1D09 & AR1D12).

[Ö] A/R Cash Applied: Check this box if you wish to post the A/R Cash Applied Journal (AR1D13 & AR1D14).

[Ö] Payroll Accrual: Check this box if you wish to post the Payroll Accrual Journal (PY1D12 & PY1D13).

[Ö] Payroll Checks: Check this box if you wish to post the Payroll Checks Journal (PY1D12 & PY1D13).

[Ö] Storage Billing: Check this box if you wish to post the Storage Billing Journal (SM1D04 & SM1D05).

[ Begin ] Press this button to begin the posting operation.

[ Cancel ] Press this button to cancel this operation. This button is not operational after the [Begin] button has been pressed.

[ OK ] Once all of the journals have been posted, this button will become active. Press this button to close this window and return to the previous window.

[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.

Please note that the boxes to the right of this window titled Posting File, Batch, Sequence, Lines Posted, and Finished are all informational fields only. You cannot edit the information in any of these fields.