View Storage Invoice

View Storage Invoice

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This window titled View Storage Invoice enables you to view an invoice and its related billing and description lines. The Invoice Printed status and Invoice Format for the selected invoice can also be edited from this window. The View/Edit button on this window enables you to determine if a specific billing or description line should be printed on this invoice. For additional information on this feature, please see Edit Unpaid Balance Forward Detail.

Storage Account: This is an informational field only which displays the Storage Account number for the selected invoice. You cannot edit the information in this field.

Invoice Number: This is an informational field only which displays the Invoice Number for the selected invoice. You cannot edit the information in this field.

Bill To: This is an informational field only which displays the Customer Number/Name for the selected invoice. You cannot edit the information in this field.

Date: This is an informational field only which displays the date of the selected invoice. You cannot edit the information in this field.

[Ö] Invoice Printed: A blank box indicates that this invoice has not been printed. If you wish to move this invoice from the Current Storage Invoice File (which contains the current invoices that need to be printed) to the Re-Print Invoices File (which contains those invoices which have been printed and flagged as printed) or vice versa, then place a check mark in this box. Point your mouse cursor to this box and left-click your mouse one time to check or un-check this box, as appropriate.

Invoice Format: You can change the invoice format if you wish. Enter the number of the user-defined Storage Invoice Format to be used for this storage invoice. The description of the format selected will be displayed to the right of this field. Up to 99 different Storage Invoice Formats can be defined in the system. Press the {?} to the right of this field to open a window titled Select Invoice Format which displays a list of the currently available Storage Invoice Formats.

Invoice Detail Display Box All lines of this storage invoice will be displayed in this box. Please note the final column on the right of this box labeled "P". This column indicates whether the billing or description line displayed will or will not print on the invoice. A "X" in this column indicates that the line will be printed on the invoice. You may use the View/Edit button on this window to change the print status of each billing and description line. You cannot change the print status of Heading or Totals lines.

[ OK ] Press this button to save any changes made to the Invoice Printed or Invoice Format fields, close this window, and return to the previous window.

[ View/Edit ] Highlight the Billing or Description line that you wish to view/edit. Then press this button to open a window titled Edit Unpaid Balance Forward Detail Entry which allows you to view all of the information for the highlighted Billing or Description line. NOTE: Heading and Totals lines cannot be viewed or edited.

[ Print ] Press this button to print just this one invoice. NOTE: Using this button to print this invoice will NOT change the printing status for this invoice. The printing status is only affected when the invoice is printed using the Print Invoices option on Transactions Pull-Down Menu.

[ Cancel ] Press this button to close this window and return to the previous window without saving any changes made to the Invoice Printed or Invoice Format fields. NOTE: If you make any changes in this window and then press the [Cancel] button to ignore those changes, then another window titled Save Record will open which asks "Do you want to save the changes to this record?". For additional information, please see Save Record.

[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.