Help:AP1-File Pull-Down Menu

File Pull-Down Menu

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The File Pull-Down Menu is used to set up and maintain the various files used by the Accounts Payable Manager module. Following are the functions on this pull-down menu:

Setup Shortcuts This option is used to set up the 8 shortcut buttons as well as the procedure that is launched when this module is first selected.

A/P Account File This option is used to set up and/or edit the A/P Account File. This program can maintain up to 99 different Accounts Payable Accounts which can be used if each dependent branch needs its own A/P Account. This option is used to set up the general ledger account number interface for your Accounts Payable Subsidiary Ledger(s). This file also contains the Discount G/L Number for any discounts which may be taken on A/P invoices. NOTE: The Discount G/L Number is a REQUIRED field; therefore, you should set up a general ledger account number for A/P Discounts, even if you do not usually take discounts on invoices.

Vendor Types Maintenance This option is used to set up the Vendor Type selections used in the Vendor Master File.

Vendor Master File This option is used to set up the vendor information for your various vendors. The Accounts Payable Manager can maintain up to 999,999 different vendors. The Vendor Master File can be accessed by Sort-Locator, Vendor Number or Vendor Zip Code. Reports and labels can also be printed in each of these sort orders.

Remove Old Invoices This option is used to remove the unneeded historical invoices which have been paid.

Remove Old Vendors This menu option is used to remove a vendor along with all of the historical information for that vendor.

Remove Old Journals This option is used to remove the unneeded historical information in the A/P Purchases and A/P Checks Journals.

Print Forms 1099 Misc This option is used the print 1099-MISC forms at the calendar year-end for those vendors who have been denoted to receive a 1099 in their vendor master file.

Initial Invoice Setup This option is used to initially set up the outstanding A/P invoices that currently have been set up on your former accounting system at the time you convert your books to the IBS Accounting System. This option does not post any financial transactions and must not be used after you are fully converted to IBS.

Unlock Check Database This option displays the current status of the A/P Check Database (Check Printing Process) and allows you to change that status from Locked to Unlocked or vice versa. The A/P Check Database (Check Printing Process) is locked to processing once the Print Checks option has been chosen. If the program is abnormally terminated during the A/P Check Printing process, then the A/P Check Database (Check Printing Process) will be locked to any further processing. This option can be used to unlock the A/P Check Database (Check Printing Process) to allow you to print A/P checks.

Print Setup This option is used to select the Default Printer.

Exit Press this button to exit this module and return to the Main IBS Menu.