Help:AP1-Select One For Payment: Difference between revisions
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[[File:Select_Invoices_for_Payment_-_One_Vendors.png]] | [[File:Select_Invoices_for_Payment_-_One_Vendors.png]] | ||
'''IMPORTANT: Only one user may select and pay invoices at a time. All other users MUST exit the Accounts Payable Manager module when invoices are being paid, whether such payments are made by actual checks, bank adjustments, or by the offset invoice process.''' | {{Important tip|tip='''IMPORTANT: Only one user may select and pay invoices at a time. All other users MUST exit the Accounts Payable Manager module when invoices are being paid, whether such payments are made by actual checks, bank adjustments, or by the offset invoice process.'''}} | ||
'''Vendor:''' Enter the number of the vendor whose invoices you wish to select. The name of the selected vendor will be displayed to the right of this field. Press the drop down button to the right of this field to open a window titled ''[[Help:Common-Select_Vendor|Select the A/P Vendor]]'' which will display the current vendors. | '''Vendor:''' Enter the number of the vendor whose invoices you wish to select. The name of the selected vendor will be displayed to the right of this field. Press the drop down button to the right of this field to open a window titled ''[[Help:Common-Select_Vendor|Select the A/P Vendor]]'' which will display the current vendors. | ||
'''A/P Account:''' Enter a "0" (zero) if you wish to include invoices for all A/P Accounts or enter the specific A/P Account number if you wish to limit the selection to one A/P Account only. The name of the selected A/P Account will be displayed to the right of this field. Press the drop down button to the right of this field to open a window titled ''[[Select the A/P Account]]'' which displays the current A/P Accounts. | '''A/P Account:''' Enter a "0" (zero) if you wish to include invoices for all A/P Accounts or enter the specific A/P Account number if you wish to limit the selection to one A/P Account only. The name of the selected A/P Account will be displayed to the right of this field. Press the drop down button to the right of this field to open a window titled ''[[Help:Common-Select_AP_Account|Select the A/P Account]]'' which displays the current A/P Accounts. | ||
'''[ Begin ]''' After you have selected the appropriate Vendor and A/P Account, press this [Begin] button to display all unpaid invoices for the selected Vendor and A/P Account. | '''[ Begin ]''' After you have selected the appropriate Vendor and A/P Account, press this [Begin] button to display all unpaid invoices for the selected Vendor and A/P Account. | ||
Latest revision as of 18:57, 16 April 2010
This window titled Select Invoices for Payment - One Vendor is used to select invoices for payment for one vendor only. After you select the Vendor and A/P Account desired, then this window will display all of the unpaid invoices for the selected Vendor and A/P Account. You can select the invoices you wish to pay for this vendor. You can also select the amount you wish to pay on each invoice.
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Important: IMPORTANT: Only one user may select and pay invoices at a time. All other users MUST exit the Accounts Payable Manager module when invoices are being paid, whether such payments are made by actual checks, bank adjustments, or by the offset invoice process. |
Vendor: Enter the number of the vendor whose invoices you wish to select. The name of the selected vendor will be displayed to the right of this field. Press the drop down button to the right of this field to open a window titled Select the A/P Vendor which will display the current vendors.
A/P Account: Enter a "0" (zero) if you wish to include invoices for all A/P Accounts or enter the specific A/P Account number if you wish to limit the selection to one A/P Account only. The name of the selected A/P Account will be displayed to the right of this field. Press the drop down button to the right of this field to open a window titled Select the A/P Account which displays the current A/P Accounts.
[ Begin ] After you have selected the appropriate Vendor and A/P Account, press this [Begin] button to display all unpaid invoices for the selected Vendor and A/P Account.
[ Select ] Press this button to select the highlighted invoice for payment.
[ Select All ] Press this button to automatically select ALL of the invoices for this vendor for payment in full.
[ Un-Select All ] Press this button to automatically un-select ALL of the invoices for this vendor for payment.
[ Print Selected ] Press this button to print a listing of the invoices selected for payment for this one vendor.
[ New Vendor ] Press this button to select invoices for another vendor.
[ Close ] Press this button to close this window and return to the previous window.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
