Help:AP1-Initial Invoice Setup: Difference between revisions
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{{Page title|Initial Setup of | {{Page title|Initial Setup of A/P Invoices }} | ||
When you convert from your former accounts payable (A/P) system to the MoverBiz A/P system, all outstanding A/P invoices which have been recorded in your former A/P system must be recorded in the MoverBiz A/P system. This Initial Setup of A/P Invoices option is used to record such invoices. These invoices should be posted using this Initial Setup of A/P Invoices option '''BEFORE''' you begin posting any new invoices into the MoverBiz System. During this conversion process, you will also enter beginning balances into the General Ledger Manager which should agree with your trial balance as of your conversion date. This Initial Setup process does not create any general ledger journal transaction. It simply records the invoices into the Invoice Detail File. The total amount of the invoices you record through this Initial Setup of A/P Invoices process must agree with the beginning balance you enter in the general ledger control account for this accounts payable account. If these two amounts do not agree, then you must locate and resolve the discrepancy before you begin processing in the Accounts Payable module. | When you convert from your former accounts payable (A/P) system to the MoverBiz A/P system, all outstanding A/P invoices which have been recorded in your former A/P system must be recorded in the MoverBiz A/P system. This Initial Setup of A/P Invoices option is used to record such invoices. These invoices should be posted using this Initial Setup of A/P Invoices option '''BEFORE''' you begin posting any new invoices into the MoverBiz System. During this conversion process, you will also enter beginning balances into the General Ledger Manager which should agree with your trial balance as of your conversion date. This Initial Setup process does not create any general ledger journal transaction. It simply records the invoices into the Invoice Detail File. The total amount of the invoices you record through this Initial Setup of A/P Invoices process must agree with the beginning balance you enter in the general ledger control account for this accounts payable account. If these two amounts do not agree, then you must locate and resolve the discrepancy before you begin processing in the Accounts Payable module. | ||
{{Important tip|tip=THIS IS NOT TO BE USED FOR PROCESSING CURRENT VENDOR INVOICES, SINCE IT DOES NOT POST ANY FINANCIAL TRANSACTIONS TO THE GENERAL LEDGER.}} | |||
This window titled ''Initial Setup of A/P Invoices'' displays all the outstanding invoices which have been recorded through this Initial Setup of A/P Invoices process. The Vendor field at the top of this window is a locator field. Enter a vendor number and the display window will display the invoices recorded for that specific vendor or for the vendor number that is closest to the number you typed. | This window titled ''Initial Setup of A/P Invoices'' displays all the outstanding invoices which have been recorded through this Initial Setup of A/P Invoices process. The Vendor field at the top of this window is a locator field. Enter a vendor number and the display window will display the invoices recorded for that specific vendor or for the vendor number that is closest to the number you typed. | ||
Latest revision as of 16:47, 16 April 2010
When you convert from your former accounts payable (A/P) system to the MoverBiz A/P system, all outstanding A/P invoices which have been recorded in your former A/P system must be recorded in the MoverBiz A/P system. This Initial Setup of A/P Invoices option is used to record such invoices. These invoices should be posted using this Initial Setup of A/P Invoices option BEFORE you begin posting any new invoices into the MoverBiz System. During this conversion process, you will also enter beginning balances into the General Ledger Manager which should agree with your trial balance as of your conversion date. This Initial Setup process does not create any general ledger journal transaction. It simply records the invoices into the Invoice Detail File. The total amount of the invoices you record through this Initial Setup of A/P Invoices process must agree with the beginning balance you enter in the general ledger control account for this accounts payable account. If these two amounts do not agree, then you must locate and resolve the discrepancy before you begin processing in the Accounts Payable module.
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Important: THIS IS NOT TO BE USED FOR PROCESSING CURRENT VENDOR INVOICES, SINCE IT DOES NOT POST ANY FINANCIAL TRANSACTIONS TO THE GENERAL LEDGER. |
This window titled Initial Setup of A/P Invoices displays all the outstanding invoices which have been recorded through this Initial Setup of A/P Invoices process. The Vendor field at the top of this window is a locator field. Enter a vendor number and the display window will display the invoices recorded for that specific vendor or for the vendor number that is closest to the number you typed.
[ Insert ] Press this button to insert an invoice.
[ Change ] Press this button to change the highlighted entry.
[ Delete ] Press this button to delete the highlighted entry.
[ Show A/P Balance ] Press this button to calculate/display the total current outstanding A/P balance.
[ Close ] Press this button to close this window and return to the previous window.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
