Help:AP1-Print Checks One Vendor: Difference between revisions
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''' | {{Important tip|tip=''' Only one user may select and pay invoices at a time. All other users '''MUST''' exit the Accounts Payable Manager module when invoices are being paid, whether such payments are made by actual checks, bank adjustments, or by the offset invoice process.'''}} | ||
'''Vendor:''' Enter the number of the vendor whose selected invoices you wish to pay. The name and address of the selected vendor will be displayed to the right of this field. Press the | '''Vendor:''' Enter the number of the vendor whose selected invoices you wish to pay. The name and address of the selected vendor will be displayed to the right of this field. Press the drop down button to the right of this field to open a window titled ''[[Help:Common-Select_Vendor|Select the A/P Vendor]]'' which displays all the current vendors. | ||
'''A/P Account:''' Enter a "0" (zero) if you wish to pay the invoices selected for all A/P Accounts or enter the A/P Account if you wish to limit the selection to one A/P Account only. The name of the selected A/P Account will be displayed to the right of this field. Press the | '''A/P Account:''' Enter a "0" (zero) if you wish to pay the invoices selected for all A/P Accounts or enter the A/P Account if you wish to limit the selection to one A/P Account only. The name of the selected A/P Account will be displayed to the right of this field. Press the drop down button to the right of this field to open a window titled ''[[Help:Common-Select_AP_Account|Select the A/P Account]]'' which displays all the current A/P Accounts. | ||
'''[ Begin ]''' After entering the appropriate Vendor and A/P Account above, then press this [Begin] button to display a listing of all invoices that have been selected for payment to the selected vendor. | '''[ Begin ]''' After entering the appropriate Vendor and A/P Account above, then press this [Begin] button to display a listing of all invoices that have been selected for payment to the selected vendor. | ||
Latest revision as of 20:34, 12 April 2010
This window titled Print Checks for One Vendor displays the invoices which have been selected for payment for this vendor. Adjustments can be made to the amounts selected before you print the check, if required.
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Important: Only one user may select and pay invoices at a time. All other users MUST exit the Accounts Payable Manager module when invoices are being paid, whether such payments are made by actual checks, bank adjustments, or by the offset invoice process. |
Vendor: Enter the number of the vendor whose selected invoices you wish to pay. The name and address of the selected vendor will be displayed to the right of this field. Press the drop down button to the right of this field to open a window titled Select the A/P Vendor which displays all the current vendors.
A/P Account: Enter a "0" (zero) if you wish to pay the invoices selected for all A/P Accounts or enter the A/P Account if you wish to limit the selection to one A/P Account only. The name of the selected A/P Account will be displayed to the right of this field. Press the drop down button to the right of this field to open a window titled Select the A/P Account which displays all the current A/P Accounts.
[ Begin ] After entering the appropriate Vendor and A/P Account above, then press this [Begin] button to display a listing of all invoices that have been selected for payment to the selected vendor.
[ View/Edit ] Press this button to view or modify the highlighted invoice. The amount selected for payment can be changed with this button.
[ Offset Invoices ] Press this button to offset various charge (debit) and credit invoices on this window. This function will not print a check, but will merely clear one invoice with another offsetting invoice. This function can be performed when printing the check, but some prefer not to show offsetting charges (debits) and credits on the check stub.
[ Pay as Bank Adjustment ] If the invoice amounts have been paid by an electronic funds transfer (EFT), then this button will charge the bank account with the amount transferred by means of a Bank Adjustment, since no check will be written. Press this button to make such a Bank Adjustment.
[ Transfer to Another Vendor ] Press this button if you want to transfer the selected invoice(s) to another Vendor. You might use this option when you have an invoice posted in A/P for a vendor but then you decide to pay that vendor via credit card instead of issuing a check to that vendor directly.
[ Print Check ] Press this button to print a check to this Vendor.
[ New Vendor ] Press this button to select another vendor.
[ Close ] Press this button to close this window and return to the previous window.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
