Help:AP1-Record As Adjustment

Pay A/P Invoices as Bank Adjustment

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There are occasions when payments are made to a vendor by an electronic funds transfer (EFT) or a bank draft in lieu of issuing a check. This window titled Pay A/P Invoices as Bank Adjustment enables you to record this type of invoice payment as a bank adjustment.

Important: Only one user may select and pay invoices at a time. All other users MUST exit the Accounts Payable Manager module when invoices are being paid, whether such payments are made by actual checks, bank adjustments, or by the offset invoice process.

Vendor: The Vendor Number and Vendor Name of the vendor you selected on the previous window will appear in this field. This is an informational field only. You cannot edit the information in this field.

Check Grouping Flag: Enter the letter or number which corresponds to the Check Grouping Flag of the invoices to be included on this bank adjustment.

Bank Number: Enter the number of the bank account on which the bank adjustment will be made. This bank account number should already be set up in the Bank Account Manager module. To view a list of the available bank accounts, press the drop down button to the right of this field. If the necessary bank account has not been set up in the system, then you must set up the bank account in the Bank Account Manager module before you can proceed with this process.

Adjustment Date: Enter the date on which this electronic funds transfer (EFT) or bank draft was made. NOTE: Press the calendar to the right of this field to activate a pop-up calendar which can be used to select the date. Once a date has been selected, the up/down arrows to the right of this field can be used to move the date up or down one day at a time.

Posting Month/Year: The Posting Month/Year will be automatically calculated by the system from the Adjustment Date since all bank transactions must be accounted for on a calendar basis. You cannot edit the information in this field. The only way you can change the Posting Month/Year is by changing the Adjustment Date.

[ Begin ] Press this button to make the bank adjustment and record this information in the various files. This transaction will post to the following files:

• A/P Invoice Detail Files (AP1D01& AP1D02)
• Bank Adjustments Journal Files (BM1D03 & BM1D04)
• Invoice Payment History File (AP1D07)
• Vendor Master File (AP1D08)
• Vendor YTD Amounts Paid File (AP1D10)
• Bank Account Register File (BM1D02)
• Batch Control File (GL1D09)
• General Ledger Detail History (GL1D04)
• General Ledger YTD Amounts (GL1D02)

[ Cancel ] Press this button to cancel this operation. This button will become inactive after the [Begin] button has been pressed.

Total Invoices Paid: This is an informational field only. You cannot edit the information in this field.

Total Net Payable: This is an informational field only. You cannot edit the information in this field.

Batch Assigned: This is an informational field only. You cannot edit the information in this field.

Sequence: This is an informational field only. You cannot edit the information in this field.

Posting File: This is an informational field only. You cannot edit the information in this field.

[ OK ] This button will become active after the operation is complete. Press this button to close this window and return to the previous window.

[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.