Help:AP1-Import Transfer Files: Difference between revisions
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'''Import Files Location:''' Enter the location of the files to be imported (Drive/Path/Filename). Press the | '''Import Files Location:''' Enter the location of the files to be imported (Drive/Path/Filename). Press the drop down button to the right of this field to open a window titled ''Browse for Folder'' that may be used to locate and select the files to be imported. | ||
'''Override A/P Account:''' Leave -0- in this field if you want these invoices to be imported to the A/P Account as designated in the import files. However, if you want these invoices to be imported into a specific A/P Account, then you may designate that A/P Account number in this field and all of these invoices will then be imported into the A/P Account you have selected in this field. Press the | '''Override A/P Account:''' Leave -0- in this field if you want these invoices to be imported to the A/P Account as designated in the import files. However, if you want these invoices to be imported into a specific A/P Account, then you may designate that A/P Account number in this field and all of these invoices will then be imported into the A/P Account you have selected in this field. Press the drop down button to the right of this field to open a window titled ''[[Help:Common-Select_AP_Account|Select the A/P Account]]'' from which you may select the desired A/P Account. | ||
'''Override User ID in Transfer File:''' Use your mouse to place a check mark in this box if you want the system to replace the User ID in the transfer file with the current User ID (the User ID of the person who is currently logged into the Accounts Payable module). If the transfer file has no User ID, then the system will automatically use the current User ID. Please note that this User ID is used in the Audit Trail of each of these transactions. | '''Override User ID in Transfer File:''' Use your mouse to place a check mark in this box if you want the system to replace the User ID in the transfer file with the current User ID (the User ID of the person who is currently logged into the Accounts Payable module). If the transfer file has no User ID, then the system will automatically use the current User ID. Please note that this User ID is used in the Audit Trail of each of these transactions. | ||
Latest revision as of 14:05, 6 April 2010
There are some third party International Dispatch programs that also maintain Accounts Payable information. This window titled Import ASCII Transfer Files is used to import invoices which have been exported from such third party programs. Please note that these files must have been exported from the third party program in our published ASCII format.
Import Files Location: Enter the location of the files to be imported (Drive/Path/Filename). Press the drop down button to the right of this field to open a window titled Browse for Folder that may be used to locate and select the files to be imported.
Override A/P Account: Leave -0- in this field if you want these invoices to be imported to the A/P Account as designated in the import files. However, if you want these invoices to be imported into a specific A/P Account, then you may designate that A/P Account number in this field and all of these invoices will then be imported into the A/P Account you have selected in this field. Press the drop down button to the right of this field to open a window titled Select the A/P Account from which you may select the desired A/P Account.
Override User ID in Transfer File: Use your mouse to place a check mark in this box if you want the system to replace the User ID in the transfer file with the current User ID (the User ID of the person who is currently logged into the Accounts Payable module). If the transfer file has no User ID, then the system will automatically use the current User ID. Please note that this User ID is used in the Audit Trail of each of these transactions.
Select all invoices for payment during Import: Use your mouse to place a check mark in this box if you want all of the invoices in this import file to be automatically selected for payment during this import process.
[ Begin ] Press this button to Begin this import process.
[ Cancel ] Press this button to close this window and return to the Accounts Payable Manager Menu without doing this import process.
NOTE: The next boxes on this window are informational only. You cannot edit any of the data that will appear in these boxes.
[ OK ] This button will become available once this import process is complete. Press this button to close this window when the import process has completed.
[ Help ] Press this button (if available) or the F1 key to view the Help text for this window.
