View source for Update Individual Invoice Format

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{{Page title|Update Individual Invoice Format}}

The window titled Update Individual Invoice Format is used to add, change, or delete the various Invoice type formats from the Invoice Format File (AR1D18.TPS). The window titled Update Summary Invoice Format is used to add, change, or delete the various Summary Invoice type formats from the Invoice Format File (AR1D18.TPS)

'''Form ID Number:'''   The IBS System can accommodate up to 99 different formats for each Invoice Format Type (Invoice or Summary Invoices).  Enter the unique number for the form you are creating.

'''Description:'''   This field is used to describe the form so that you can easily select it from the form selection list at print time.  Enter a description for the form you are creating or editing.

'''Form Width:'''   This field is used to determine the width of the report.  This system will handle formats up to 135 characters wide.

'''Form Length:'''   This field is used to specify the length of the report.  This length is used by the system to determine when to advance paper to the next form.  This is absolutely necessary for non-standard length forms.  Even standard 11 inch length forms (66 lines at 6 lines per inch) which can use the special control "&Z" to indicate the last printable line on the form still need to have the form length set to 66 for dot-matrix printers or 59 for Laser printers.

'''Invoice Format Area:'''   The text area of this window is very large and will accommodate a format that is up to 135 characters in width and up to 112 rows in length.  Use the scroll bar to the right of this text area to move vertically through this text area.  Use the scroll bar located at the bottom of this text area to move horizontally through this text area.


'''IMPORTANT NOTE:  The current version of this text editor is functional but it is not the same as most of the word processing programs that you may have used.  Please note that no attempt has been made to make this text editor function like a word processing program.'''

'''[ Insert Line ]'''   Press this button to insert a new line in this invoice format.  Please note that the new line will be added immediately below the line that is currently highlighted in the invoice format area.

'''[ Edit Line ]'''   Press this button to make edits to the line that is currently highlighted in the invoice format area.  Please note that the line you are editing will appear in the single-line box located just above this [Edit Line] button.  '''Once you have finished editing the selected line, you MUST press the [Update Line] button to save your edits OR press the [Cancel Edit] button to cancel any edits you made to this line.'''

'''[ Remove Line ]'''   Press this button to delete the line that is currently highlighted in the invoice format area.  All lines below the deleted line will automatically be moved up one line.

'''[ Update Line ]'''   This button will only be available after you press the [Edit Line] button to make edits to a specific line within the invoice format area.  Press this button after you have finished making your edits to the selected line to add your edits to this line in the invoice format.

'''[ Cancel Edit ]'''   This button will only be available after you press the [Edit Line] button to make edits to a specific line within the invoice format area.  Press this button to cancel any edits you made to the selected line.

'''[ Save ]'''   Press this button to save any changes made to this invoice format and return to the previous window.

'''[ Insert Variable ]'''   This button will allow you to place a data replacement variable at a specified location in this invoice format.  Data variables can be pulled from several different IBS files such as the A/R Master File, Branch Name File, and Customer File.  The variables which are available are contained in the Invoice Replacement Variables File (AR1D19.TPS).  The variables view button {?} on the Insert a Variable in the Report window enables you to view all of the available variables.  You can also print two different listings of the data replacement variables (Full Listing or Short Listing).

Press this button to open a window titled [[Insert a Variable in the Report]] which enables you to insert a data variable at a specific row/column within this invoice format.  If you use the transparent IBS Forms Grid which was shipped with this system, it will tell you the exact row and column for each location on the paperwork over which this grid is placed.  

'''[ Insert Text ]'''   This button will allow you to insert text at a specified location within this invoice format.  Press this button to open a window titled [[Insert Text in the Report]] which allows you to designate the text to insert and the specific row/column where this text should be added.

'''[ Print Test ]'''   This button is used to print a test of the selected invoice format.  You can test the format with this button until you have perfected the placement of all fields of data on your form.  All character data replacement fields will be represented with "?" and all number data replacement fields will be represented with "#" on the test form.

'''[ Cancel ]'''   Press this button to close this window and return to the previous window without saving any changes you may have made to this invoice format.

'''[ Help ]'''   Press this button (if available) or the F1 key to view the Help text for this window.