View source for Purge A/R Master File by A/R Number

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{{Page title|Purge A/R Master File by A/R Number}}

This window titled Purge A/R Master File by A/R Number enables you to remove old historical entries from the accounts receivable master file by a specified range of A/R Numbers.  This option will enable you to remove either a single A/R file or a range of A/R files.  NOTE:  You can purge multiple A/R files using this option only if the A/R numbers attached to files you wish to purge fall within numerical sequence.  '''This option will not remove any A/R files which have an outstanding balance due.'''  Removing historical data is part of maintaining your data.  How long you keep historical data active on the computer is up to your specific needs.

'''IMPORTANT:  BEFORE you perform any purging process, you should do a complete backup of all IBS data files.  If you happen to make an error in the purging process, then this backup will be the only way you will be able to restore the erroneously purged records.'''

'''Purge From A/R Number *:'''   Enter the first number in the range of A/R numbers you wish to purge from the system.  To remove a single A/R number, enter that number in this field and in the "To A/R Number" field below.  This is a required field.

'''To A/R Number *:'''   Enter the last number in the range of A/R Numbers you wish to purge from the system.  To remove a single A/R Number, enter that number in this field and in the "Purge From A/R Number" field above.  This is a required field.

'''Print Report:'''   Check this box if you wish to have a printed listing of all of the A/R files which are purged by this option.  This will generate a full detail listing of each file removed.  Point your mouse cursor to this field and left-click your mouse one time to check or uncheck this box, as appropriate.

'''[ Begin ]'''   Press this button to begin the purging operation.  Multiple sets of A/R numbers can be purged with this option.

'''[ End ]'''   Press this button to end this purging session and print a listing of the files which have been purged.  NOTE:  The "Print Report" box above must be checked for the system to generate this listing.

'''[ Cancel ]'''   Press this button to close this window and return to the previous window without purging any files.  This button is disabled after the [Begin] button has been pressed.

'''Records Read:'''   This is an informational field only which displays the total number of records read during this operation.  You cannot edit the information in this field.

'''Records Purged:'''   This is an informational field only which displays the total number of records purged during this operation.  You cannot edit the information in this field.

'''[ OK ]'''   This button is enabled after the purging process is complete.  Press this button to close this window and return to the previous window.

'''[ Help ]'''   Press this button (if available) or the F1 key to view the Help text for this window.