View source for Help:PY1-Department GL Accounts Maintenance

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{{Page title|Department GL Accounts Maintenance }}
This window titled Department G/L Accounts File Maintenance is used to add Departments and the appropriate general ledger account numbers for each of your Departments to the Department G/L Accounts File.  After setting up each of your departments in the Department Name File (PY1D14.TPS), you must then use the Department File®Department G/L Accounts option on the File Pull-Down Menu and add each department to the Department G/L Accounts File (PY1D04.TPS).  The Department G/L Accounts File contains the general ledger accounts which control the posting of the various tax withholdings.

IMPORTANT:  Each Department within each Payroll Account must be set up in this Department G/L Accounts File with the appropriate general ledger accounts for each of the various taxes.  Otherwise, the system cannot properly record the various tax withholding amounts in the general ledger system.

Please note also that the Department Name File and the Department G/L Accounts File are two separate data files.  It is possible to set up a Department in the Department Name File and then assign that Department to different Payroll Accounts within the Department G/L Accounts File which will post to different general ledger accounts based on the Payroll Account.  For instance, your "General Department" for Payroll Account #1 can post to different general ledger accounts than your "General Department" for Payroll Account #2.  This feature simply allows more user-defined flexibility within your payroll system.

'''Department:'''   This is a locator field.  Enter a department number and the window will display the departments beginning with the closest match to the number entered in this field.  If this field is highlighted, then press the Tab Key to begin the display.  NOTE:  Each department must first be "added" to this Department G/L Accounts File before the department will display in this window.

'''[ Insert ]'''   Press this button to open a window titled [[Adding a Department G/L Record]] which enables you to add a new department to the Department G/L Accounts File.

'''[ Change ]'''   Press this button to open a window titled [[Changing a Department G/L Record]] which enables you to edit the highlighted department in the Department G/L Accounts File.

'''[ Delete ]'''   Press this button to open a window titled [[Removing a Department G/L Record]] which enables you to remove the highlighted department from the Department G/L Accounts File.

'''[ Print ]'''   Press this button to print a listing of the Department G/L Accounts File.  NOTE:  If any of your Departments is not included on this listing, then you should use the [Insert] button on this window to add the missing Department(s) to the Department G/L Accounts File, as appropriate.

'''[ Close ]'''   Press this button to close this window and return to the previous window.

'''[ Help ]'''   Press this button (if available) or the F1 key to view the Help text for this window.