View source for Help:AR1-Print Summary Invoices

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{{Page title|AR1-Print Summary Invoices}}

This window titled Print Summary Invoices controls the printing of the un-printed summary invoices.  It also will mark each invoice as Printed (after the invoices have been printed) if you select the [Mark Summary Invoices as Printed] button.


'''Format to Print *:'''   Enter the number of the user-defined Summary Invoice Format to be used.  The description of the format selected will be displayed to the right of this field.  NOTE:  Only one format can be printed at a time since different forms may need to be placed in your printer for the different Summary Invoice Formats.  Up to 99 different Summary Invoice Formats can be defined in the system.  Press the {?} to the right of this field to open a window titled [[Select Summary Invoice Format]] which displays all of the currently available Summary Invoice Formats.  '''This is a required field.'''

'''Customer:'''   If you wish to print the Summary Invoices for all customers, then enter a "0" (zero) in this field.  If you wish to print the Summary Invoices for only one customer, then enter that customer's number in this field.  The name of the customer will be displayed to the right of this field.  Press the {?} to the right of this field to open a window titled [[Select an IBS Customer]] which displays all of the current customers.

'''Output Sort Order *:'''   Point your mouse cursor to the radio button for the desired output sort order option and left-click your mouse one time to select that option.  These invoices may be printed in any one of the six available output sort orders.  '''This is a required field.'''
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[ Begin ]'''   Press this button to start the invoice printing process.  Make sure that the proper invoice forms are in your printer.  NOTE:  When this button is pressed, the [Cancel] button will be disabled.
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[ Cancel ]'''   Press this button to cancel this operation.  NOTE:  This button will be disabled when the [Begin] button is pressed.
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Records Read:'''   This is an informational field only which displays the total number of records read during this operation.  You cannot edit the information in this field.

'''Records Selected:'''   This is an informational field only which displays the total number of records selected during this operation.  You cannot edit the information in this field.

'''[ Mark Summary Invoices as Printed ]'''   Some customers want multiple copies of their invoices; however, they do not use multi-part forms.  This Print Summary Invoices program allows the user to print invoices multiple times until they have the number of desired copies.  The Summary Invoice(s) will remain in the Current Summary Invoices File until the user presses this [Mark Summary Invoices as Printed] button to make the system "mark" the invoice(s) as printed.  Once an invoice has been marked as printed, it will then be moved from the Current Invoice File to the Re-Print Invoice File.  NOTE:  For your information, invoices can still be printed from the Re-Print Invoice File.

'''Invoices Marked:'''   If you press the [Mark Summary Invoices as Printed] button, then this field will display the number of invoices that were marked as printed.  This is an informational field only.  You cannot edit the information in this field.

'''[ OK ]'''   This button will become enabled as soon as the printing operation has completed.  Press this button to close this window and return to the previous window.

'''[ Help ]'''   Press this button (if available) or the F1 key to view the Help text for this window.