View source for Apply Cash to a Journal Entry.

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{{Page title|Apply Cash to a Journal Entry}}

This window titled Apply Cash to a Journal Entry is used to apply a miscellaneous cash credit or charge back on a Van Line Statement which does not directly affect a specific accounts receivable file.  This window is also used by the Create Deficit Statement process.


'''Transaction Date:'''   The Transaction Date from the previous window is displayed in this field.  It is taken from the date of the deposit as recorded in the A/R Clearing Account file.  This is an informational field only.  You cannot change the date displayed in this field.

'''Posting Month/Year:'''   The Posting Month/Year from the previous window titled Apply Cash to A/R is displayed in this field.  If you want this journal entry recorded in a different Posting Month/Year, then you must press the [Exit] button and then change the Posting Month/Year on the previous window titled Apply Cash to A/R.  The Posting Month/Year field on this window titled Apply Cash to a Journal Entry is informational only and the system will not allow you to change the Posting Month/Year on this window.

'''Journal Entry Number:'''   This field is pre-set with "Stmt" followed by the Statement Number from the previous window titled Apply Cash to A/R.  You can use any number here to identify this Journal Entry.

'''Description:'''   Enter a description of the adjustment being made.

'''First JE Distribution Line:'''   The first Journal Entry Distribution line is the amount which is being applied from the A/R Clearing Account file.  This is posted against the A/R Clearing Account G/L Number.  '''This line cannot be edited or deleted.'''   You must use the [Add] button to add additional distribution entry lines, as needed, to complete this journal entry.  There is no limit to the number of distribution entry lines.  However, the [Record Entry] button will not be available until the total debits equal the total credits for this journal entry.

'''[ Add ]'''   Press this button to add a new distribution entry line to this journal entry.

'''[ Edit ]'''   Press this button to change the highlighted distribution entry line.  Remember, Line #1 cannot be changed on this window.  If the amount in Line #1 is not correct, then press the [Exit] button and re-enter the proper amount in the Amount to Apply field on the previous window titled Apply Cash to A/R.

'''[ Delete ]'''   Press this button to remove the highlighted distribution line.  Remember, Line #1 cannot be removed.

'''[ Record Entry ]'''   Press this button to record this Journal Entry in the various files.  NOTE:  The [Record Entry] button will not be available until the journal entry is in balance (debits equal credits).

	The Files Updated are:
	A/R Cash Applied Journal (AR1D13.TPS & AR1D14.TPS)
	A/R Clearing Account Detail File (AR1D15.TPS)
	Batch Control File (GL1D09.TPS)
	General Ledger Detail History (GL1D04.TPS)
	General Ledger YTD Amounts (GL1D02.TPS)
	Job Cost Files (JM1D02.TPS & JM1D03.TPS)

Vehicle Profitability Files (VM1D02.TPS & VM1D03.TPS)
	Commission Detail File (CM1D02.TPS)

'''[ Exit ]'''   Press this button to cancel this Journal Entry and return to the previous window.

'''[ Help ]'''   Press this button (if available) or the F1 key to view the Help text for this window.